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FAQ - Generic Group

Grade Vault is an iOS app designed to help students track and manage their academic progress. This app allows you to record courses, assignments, and calculate your GPA while keeping everything synchronized across your devices using iCloud.

Getting Started

How do I add a new course?

Tap "Add Course" from the main screen
Enter the required details:
- Course name
- Credits (typically 1-6)
- Term
- Teacher
Optional: Enable weighted grades or set custom grade thresholds

How do I set up my first term?

Tap "Settings" (gear icon)
Select "Academic Terms"
Tap "Add Term"
Enter term details:
- Name (e.g., "Fall 2024")
- Type (Semester, Quarter, or Trimester)
- Start and End dates
- Institution name (optional)
- Status (Current, Upcoming, or Completed)

Managing Assignments

How do I add assignments to a course?

There are two ways:
- Tap "Add Grade" in the top toolbar, or
- Open a course and tap "Add Assignment"
Then enter:
- Assignment name
- Earned points
- Total points (defaults to 100)
- Due date (optional)

How do I handle weighted grades?

Enable weighted grades when creating the course
Set each assignment's weight percentage
Ensure total weights don't exceed 100%

How do I add extra credit?

Create a new assignment
Name it "Extra Credit" or similar
Set earned points to the extra credit value (e.g., 5)
Set total points to 1

Key Terms

Academic Term: A period of study such as a semester, quarter, or trimester. Each term can contain multiple courses and has specific start and end dates.
Course/Class: An individual subject or class taken during a term. Each course has its own assignments, grade calculations, and credit value that contributes to your GPA.
Grade: A measure of academic performance, typically expressed as a letter (A, B, C, etc.) and percentage. Grades are calculated from assignment scores and can be weighted differently based on course settings.
GPA (Grade Point Average): A numerical representation of academic performance, typically on a 4.0 scale. GPA is calculated by converting letter grades to grade points and weighing them by course credits.
Credits: A numerical value assigned to courses indicating their weight in GPA calculations and typically reflecting the hours of instruction per week. More credits mean the course has more impact on your GPA.

Grade Calculations

Default Grade Formula:

(sum of earned points) / (sum of total points) × 100
- Example: If you earned 85 points out of 100 total points, your grade would be 85%.

Weighted Grade Formula:

sum((assignment weight × earned points) / (total points))
- Example: For a quiz worth 20% where you earned 18/20 points, it contributes (20 × 18/20) = 18 percentage points to your final grade.

Weighted Grade Options:

Use Only Graded: Calculates weighted grades using only graded assignments, redistributing weights proportionally.
Include Ungraded: Treats ungraded assignments as 0 points earned while maintaining their assigned weights.

GPA Calculations

Term GPA:

(sum of (course grade points × credits)) / (sum of credits)
- Example: An A (4.0) in a 3-credit course and a B (3.0) in a 4-credit course gives: (4.0 × 3 + 3.0 × 4) / (3 + 4) = 3.43 GPA.

Grade Points:

A/A+ = 4.0, A- = 3.7
B+ = 3.3, B = 3.0, B- = 2.7
C+ = 2.3, C = 2.0, C- = 1.7
D+ = 1.3, D = 1.0, D- = 0.7
F = 0.0

Can I customize the grade scale?

Yes, go to Settings
Select "Grade Scale"
Adjust minimum percentages for each grade
Changes apply to all courses

What's the difference between Term GPA and Cumulative GPA?

Term GPA:
- Only includes courses in the current term
- Shows performance for specific semester/quarter
- Resets each term
Cumulative GPA:
- Includes all courses across all terms
- Shows overall academic performance
- Updates as new grades are added

Data Management

How do I sync my data across devices?

Open your device's Settings
Tap your Apple ID
Select iCloud
Enable Grade Vault sync
All data will automatically sync to devices using your Apple ID

How do I export my grades?

Open the course you want to export
Tap the share icon
Select "Export to PDF"
The PDF includes:
- Course and term information
- All assignments and grades
- Final grade calculation
- Grade distribution chart

How do I delete items?

Courses: Swipe left on the course in the main list
Assignments: Swipe left on the assignment in the course view
Terms: Go to Settings → Academic Terms → Swipe left on term

Advanced Features

How can I analyze my potential grades?

Open a course
Go to "Grade Analysis"
Enter estimated points for remaining work
View calculations for:
- Possible final grades
- Required scores on remaining work
- Minimum scores needed for each letter grade

Troubleshooting

Why isn't my data syncing?

Check your iCloud connection
Verify internet connectivity
Check sync status in About view

Why aren't my grades updating correctly?

Verify all assignment points are entered correctly
Check if course uses weighted grades
Ensure total weights don't exceed 100%

Note: All calculations are performed in real-time as you enter or modify grades. Grade thresholds can be customized in Settings. Always verify your school's specific grading policy, as grade scales and policies may vary between institutions.